Regular Meeting Minutes
November 2, 2015

Meeting was called to order at 7:30 p.m. with the pledge to the flag. Members Bob Cook, Stacy Phillips, Eleanor Kilmer, Bob Steele and James Satchel were present.

Minutes from the October 5, 2015 meeting were motioned for approval by Steele, seconded by Kilmer.  Motion carried with 5 yes.

Bob at this time commented that Rod Merten's camera was operational and in the appropriate location.

PUBLIC COMMENT:  Bob Adams commented that the black top on Shay Lake Rd. was nice and he wanted to know if that particular product could be applied to gravel roads.

Rod Merten questioned the list of blight issues that was presented to Bob in a previous meeting, and he wanted to know if Bob had an opportunity to work on any of the issues.  Bob did answer that he has worked on the list and it was going really well.

AMBULANCE:  Glenn Fox was present to give this report.  They had their regular meeting on the 13th of October at 7:00 p.m. with the Annual meeting prior to this meeting.  During their Annual meeting they reelected the same officers to continue to fill the positions they have had.  They also set the meeting dates and times, and approved previous minutes.  The meeting dates will remain as the second Tuesday of every other month at 7:00 p.m. for their regular meetings.

During their regular meeting on the 13th they approved the minutes and financial reports.  There were 3 volunteers that attended the EMT course in Vassar.  There are also 3 more volunteers that would like to take the upcoming course in Lapeer.  There 55 calls in September and an YTD total of 494.

PLANNING COMMISSION:  Doug Graham commented that they had met on the 19th; they had finished tabulating the surveys, but they were still working on putting the information to a spreadsheet.  Their plan is to have the information ready for the December meeting and then presented to the board by the first of the year. 

Doug also mentioned that at their meeting during public comment, Ralph Mock wanted to know what the members had learned at the planning commission seminar that they had attended in Frankenmuth. They also discussed the “Right to Farm Act” at the seminar; Bob commented a little about this topic, but it was suggested that if any resident would like to know more about it to contact the Department of Agriculture in order to receive the accurate information. 

 They also discussed speeding in the township; Bob Cook was in contact with the sheriff’s department in regards to this issue.  If any resident has a problem with speeding in their area they are asked to call Bob with the time of the incident and possible description of the vehicle to provide the sheriff’s office. 

ZONING ADMINISTRATOR/BLIGHT ENFORCEMENT:  1 permit issued for a porch, but he had two to issue this week.

CEMETERY:  There were two burials one at West Dayton, and another at Dayton Center.  Wayne has also been working on some foundations.

ASSESSOR:  Joan Fackler was present to inform the board and floor that she has been busy working on the new constructions and getting everything finalized and ready for the 2016 tax roll.

TRUSTEES:  James had questions for Bob in regards to the culvert on Gifford Rd. Bob had commented that he did speak with the road commission and they did forget about it and it will be worked on soon.  It will be moved and dropped down to take care of the water flow problem.

James then asked about the painting of the hall.  Bob said that he spoke with a technician from Sherwin Williams.  He said that if it was power washed, left to dry completely, and then painted with their product, by a professional, that they would guarantee it for life.  Bob did also say that we would have to wait until next year to complete this project.

Finally James wanted to know how many of miles of roads had been repaired this year.  Bob answered with a breakdown of what he could remember.

SUPERVISOR:  Bob discussed the gravel that was used out of Hunters gravel pit.  He said the gravel was very good and how pleased the road commission was with it.  He also said that the ditching on Phelps Lake Rd. went well and how happy he was with the road work that was recently performed.

TREASURER:  There was an income for the month of $27,665.26 due to revenue sharing, expenses of $32,647.31 due to road invoices, garbage, wages, etc.  There are totals on hand of $12,018.93 checking, $71,810.85 MM, $211,269.69 face value of CD’s, and the combined total of $295,099.47.

Eleanor then commented in regards to Rod Merten’s request for the garbage fee and wanting the township board to renegotiate the contract.  She informed the board and floor that the garbage yearly fee is $127,761.82 and the taxes collected are $126,600.00 per year.  That would leave a shortage of $1,161.82 that would have to come out of the townships general fund.  There are a total of 1,055 parcels that pay the garbage fee on their taxes and with this shortage it would cost the residents $1.10 per parcel extra.  It would cost the township more money in postage and supplies to bill all the parcel owners an extra $1.10.  She also mentioned that the residents get a good deal compared to other townships since we only pay $120 per year.

Finally, there is a lot #151 at Shay Lake that no one bid on and the township has to let the county know that we do not want it.  Eleanor recommends that the township board decline the lot and she will type a letter to the county to let them know.  It was then motioned by Steele to not accept the lot, seconded by Kilmer.  Motion carried with 5 yes.

CLERK:  There are invoices to be paid in the amount of $17,767.81, with the AUTO EFT and checks #7319 - #7333.  After a brief explanation of bills there was a motion by Steele to pay the said invoices, seconded by Kilmer.  Motion carried with 5 yes.

Stacy then informed the board that it was time for the audit for the year end of 2016 and the contract (a standard audit contract as prescribed by the State of Michigan and the American Institute of C.P.A.’s) with King and King, CPA’s was received.  The contract fee is in the amount of $2,050.00. After a discussion, James voiced his concern that he did not get a copy of the contract mailed to him in advance to read and we were spending township money.  He was then informed by the board that King and King, CPA’s are the townships accountants. They have performed the township audit for the last 12+ years and he (James) was sitting on the township board for the last audit.  With no other discussion it was motioned by Steele to accept the audit contract with King and King, CPA’s, seconded by Kilmer.  Motion carried with 4 yes and 1 no – Satchel (for the reasons he mentioned previously).

Finally, Stacy read the letter received from the Village of Kingston Fire and Rescue.  They are asking for donations to help with the operation and service of the Kingston Rescue.  If there are any residents that would like to help with contributions they are asked to contact the Village of Kingston.  There was also one other document from the Kingston Fire and Rescue inviting the township board to an Open House/Contract Informational Meeting on November 4th at 7:00 p.m.

NEW BUSINESS:  At this time Satchel motioned that the township board make funding available the next fiscal year budget for the repainting of the hall, seconded by Steele.  Motion carried with 5 yes.

The next item was the PA116 received from Ken Schmandt (Schmandt Farms, LLC) for the farm land on Clifford Rd., section 32.  With no other discussion it was motioned by Steele to accept this PA116, seconded by Kilmer, Motion carried with 5 yes.

The meeting was then motioned for adjournment by Steele at 8:25 p.m.