Regular Meeting Minutes
July 6, 2015
Meeting was called to order at 7:30 p.m. with the pledge to the flag. Members Bob Cook, Stacy Phillips, Eleanor Kilmer, Bob Steele and James Satchel were present.
Minutes from the June 1, 2015 meeting were motioned for approval by Steele, seconded by Kilmer. Motion carried with 5 yes.
At this time Bob informed the board and floor that Rod Merten had his video camera running and active; and was in the appropriate place.
PUBLIC COMMENT: There were no comments at this time.
AMBULANCE REPORT: Glenn Fox was present to give this report; they had their meeting on the 9th of June at which time they approved the minutes from April along with the April and May financial reports.
He also informed everyone that there will be a Medical First Responder course coming to the Vassar Ambulance base starting on the 17th of August from 6 to 10 p.m. Glenn did comment that he did not know how long the course will run for, but anyone interested should contact Jim Welke of the Mayville Ambulance Service for more information.
PLANNING COMMISSION: Doug Graham reported that they met on the 15th of June at 7:30 p.m. They read through 50 to 75 more surveys and they will be finishing the rest of the surveys at the August meeting. There was still around 50 to 75 more remaining to go through and with the length of time it takes to tally the results they would finish them at that meeting.
ZONING ADMINSTRATOR: Bob issued one dwelling and one pole barn permit for the month. He also had three land divisions, and currently this year he had more land divisions then he had for the previous three years. He also stated that he had four more land divisions coming up to complete.
CEMETERY: There were a couple of spaces sold at the Dayton Center Cemetery and Eleanor met with Junior Gilmore to have the cremains of Michael Gilmore buried at the at the same cemetery.
TRUSTEE: Bob Steele had commented that the cemeteries look really nice and he was glad to see the road side mowing had started. James Satchel has also seen the gentlemen mowing the road side and informed them that there were a couple of roads in the Shay Lake area that were public roads and needed to be mowed as well. Bob Cook stated that he will let them know that they are public roads as well. Finally, James wanted Stacy to read the names of the resumes that have been received into the clerk’s office so far.
SUPERVISOR: Bob informed the board and floor that the roads have been sprayed for chloride and graded in some areas that were in need of repair. The township roads should be brush sprayed soon and some of the primary roads had already been sprayed by the County.
Bob also commented that the large dead Ash tree in the cemetery will be removed soon. It has become a safety issue.
TREASURER: There was an income of $25,113.22 due mostly to revenue sharing, fire bills, and cemetery spaces sold; and expenses of $27,813.22 due to roads, garbage, wages and etc. with a total on hand of $357,328.88.
Eleanor also commented that the summer taxes are coming in and there is still a while left to pay them.
CLERK: There are invoices to be paid with the AUTO EFT and check #7235 thru #7258 in the amount of $40,898.01. After an explanation of the bills it was motioned by Steele, seconded by Kilmer to pay the bills. At this time James Satchel had a question about the invoice to Abbey & Abbey. He wanted the board and floor to know that Bob Cook had failed to have the board’s approval to go to the law office of Abbey & Abbey and spend the tax payers’ money. Bob stated that he did not need board’s approval when an issue comes up that could be a liability to the township, such as James comment at the May meeting that was addressed in the minutes. Bob needed to know from the attorney if there could be any repercussion to the township. With no other discussion the motion was carried with a roll call vote to follow: Steele – Yes, Satchel – No, Kilmer – Yes, Phillips – Yes, Cook – Yes.
Stacy then informed the board that Burnham and Flower had sent their renewal form for the insurance policy which was a $3,000,000 coverage for $3,702 for the year. With no other discussion it was motioned by Steele to continue our insurance coverage with Burnham and Flower, seconded by Kilmer. Motion carried with a roll call vote to follow: Steele – Yes, Satchel – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes. Stacy then commented that there were two additional options of Casualty Limited Terrorism Coverage and Property Limited Terrorism Coverage for an extra $32 for the year if we were interested in including them to our policy. At this time Steele motioned to include both of these coverage’s to the policy, seconded by Kilmer. Motion carried with a roll call vote to follow: Steele – Yes, Satchel – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes.
She then informed the board that there was a certified letter received from Robert Mantey for a Notice of Drainage Board Meeting for the Determination of Practicability for the Indian Creek Intercounty Drain. This meeting will take place at the Clifford Baptist Church on July 8th at 10:00 a.m. Bob plans to attend this meeting.
Finally she commented that the audit of the May election by the County had passed without any problems.
UNFINISHED BUSINESS: The board still had a couple of forms from the MTA that had to be passed for the new Freedom of Information Act (FOIA) updates. With no other discussion it was motioned by Steele to adopt the Public Summary of FOIA Procedures and Guidelines to the Townships Policy, seconded by Satchel. Motion carried with a roll call vote to follow: Steele – Yes, Satchel – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes.
Finally the board also informed the floor of the other form that had to be adopted which is the Detailed Cost of Itemization Sheet. With no other discussion it was motioned by Steele to adopt the Freedom of Information Act Request Cost Itemization Sheet, seconded by Kilmer. Motion carried with a roll call vote to follow: Steele – Yes, Satchel – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes.
With no other discussion there was a motion of adjournment made by Steele, seconded by Kilmer at 8:15 p.m.