Proposed Meeting Minutes
November 6, 2017
Meeting was called to order at 7:00 p.m. with the pledge to the flag. Members Bob Cook, Eleanor Kilmer, Kaitlyn Burgess, Bob Steele and Greg Lotter were present.
Minutes from the October 2, 2017 meeting were motioned for approval, Greg corrected the windmill sentence and Eleanor corrected that Joan was in fact present at the previous meeting. Motion was approved by Greg and seconded by Eleanor. Motion carried with 5 yes.
Public Comment: Complaints about information missing in Quick Books and a budget paper for the meeting.
County Commissioner: none
Ambulance: Glen spoke on election of officers and read and approved August 15th meeting minutes, gave an update on volunteers and how Laser Asphalt resealed the parking lot. In /August they were dispatched 55 times and 47 times in September. A back up ambulance was used 13 times.
Mayville Library: Gail spoke on how they’ve had preschool story times, a lego club, an identity theft presentation, a bake sale coming in November, and a tree lighting in December. Kathy Freeland wishes to be replaced. Travis questioned what an overdrive account was.
Planning Commission: Public hearing on October 16th. All Present. EDC also present. Travis spoke on the 65 days that were available for the public to review the master plan, and how it would be reviewed again after 2020. Minutes were read and approved. Greg discussed the master plan further and accepted approval of resolution before it goes to the board. Took a question on what a master plan is and the cost, which is $2,500 now and again in the future.
Zoning Administrator: Bob issued permits for 2 pole barns, and also took care of some blight problems
Blight Officer: Blight fixed on Pattison Rd. Cat Lake may take awhile.
Cemetery: Eleanor reported that there were 2 cremations in West Dayton.
Assessor: Joan stated that she was staying busy as usual
Trustee: No comment at that time.
Supervisor: Bob spoke on the election and thanked the county clerk for all of her assistance and the help with testing the machines ensuring they were in good working order. He also thanked Amy Holbrook for helping, and mentioned that I (clerk) had taken a couple of classes to prepare for the election. Topic switched to Shay Lake bridge, Michelle Zawrucha, Highway Engineer and Gary Parsell, Vice-Chair of the Road Commission and how Michelle had contacted him and told him of the denial from M.D.O.T, and inspectors said that the weight limit to decrease to 10 tons instead of 15. Busses can no longer cross. Michelle asked for the board’s blessing to start Engineering and start rebuilding in 2018. Bob thanked Michelle and the Road Commission and said that they weren’t getting enough credit. He said that there are 216 M.D.O.T. bridges, 768 culverts. Millage paying for bridge. Bob said the quote from the D.O.T was for $500,000, that the box culvert would take 5-8 weeks, hoping to be done by the end of July and before school started.
Treasurer: reported income of $27,603.76 and expenses of $20,842.46 for a balance on hand of $215,040.42. There is $8,929.02 in the checking. There is $37,417.51 in money market account and a CD face value of $171,269.69.
Clerk: Invoice to be paid with the AUTO EFT and checks. Bob Steele questioned the doubles on invoice. It was explained that the first 3 and the bottom 8 are already paid for this month’s invoice. After a brief explanation of said invoices it was motioned by Steele, seconded by Eleanor to pay bills. Motion carried with 5 yes.
New Business: Eleanor talked about fire bill and how Stacy will help to straighten it out. The Shay Lake bridge agreement was read by Bob Cook. Asked for motion to approve the township contribution of $2,000.00 required for the bridge. Motion made by Steele, seconded by Lotter. Motion carried. Roll Call vote: Steele–yes, Lotter-yes, Kilmer-yes, Burgess-yes, Cook-yes.
There was also a motion to appoint Don Burgess as the clerk’s deputy, it was seconded by Eleanor. Someone questioned why Bob Cook gets reimbursed for cash for the Harmon oil bill instead of the township just getting the bill, and he explained that we get a bigger discount that way. Greg Lotter questioned if Kingston was helping with the election bill.
Motion to adjourn the meeting made by Steele, motion carried and meeting was adjourned at 7:45 p.m.